Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office, (319)753-8124.
MINUTES OF THE PROCEEDINGS
OF THE BURLINGTON, IOWA CITY COUNCIL
Meeting No. 38
July 19, 1999
The Burlington City Council met in regular session at 7:00 p.m. with Mayor Scott, Council
Members Edwards, Henry, Thomas and Wright, present.
BURLINGTON CITY COUNCIL
CONSENT AGENDA: To the Public:
All matters listed under Item I., Consent Agenda, having been discussed were considered to be
routine by the City Council and were enacted by one motion. There was not separate discussion
of these items. If discussion was desired, that item was removed from the Consent Agenda and
was considered separately.
MOTION: To approve all listed under Item I., Consent Agenda.
DISCUSSION: Mayor Scott reviewed those items listed on the consent agenda. Council Member Henry announced those individuals appointed to various City commissions and boards. He further requested that the following items be removed from consent agenda: Resolution Awarding Contract for the 1999 City Hall Windows and Doors Replacement Project and the Resolution Approving Agreement with Midwest Property Group LTD Relating to the Redevelopment of Property Located at the Southeast Corner of Roosevelt Avenue and Agency Street for discussion at the close of the meeting. All present had opportunity to speak and nothing additional was filed in the office of the City Clerk.
(VOTE: 5 - "AYES") CARRIED
1. Statement: Consideration of Issuance of $2,500,000 General Obligation Street
Improvement Bonds
COMMENTS: The Finance Director stated that the $2,500,000.00 Bond Issue provided for the
following: West Avenue $300,000.00; Central Avenue $1,325,000.00; West Avenue, Howard to
Augusta $100,000.00; Yoder $45,000.00; Jefferson Street $439,000.00; South Street
$100,000.00; Starr Avenue $110,000.00; COI Contingency $81,000.00. He stated that the
interest rate should come in around 4.8%. He stated that taxpayers would pay a $.5 debt service
levy tax increase rather than the predicted $.38 increase to pay off the $2,800,000.00 bonds for
street work and renovations to City Hall. He stated that the City was able to reduce the amount
of a tax increase by paying higher bond principal payments in the latter years of the 10-year
payment schedule to coincide with paying off other debt obligations, and added a 10th principal
payment. He stated that bids for the sale of the bonds would be 1 p.m., August 16, 1999 in the
Finance Department. He further stated that the Council would award sale of the bonds at the
August 16, 1999 City Council meeting. Mayor Scott congratulated the City Manager and the
Finance Director for their creative financing in holding the line on the tax increase of only $.05.
Council Members Henry and Thomas echoed Mayor Scott's comment. All present had
opportunity to speak and nothing additional was filed in the office of the City Clerk.
Motion to Close CARRIED
2. Statement: Consideration of Issuance of $300,000 General Obligation General Corporate
Purpose Bonds
COMMENTS: The Finance Director stated that the $300,000.00 Bond Issue provided for the
following: City Hall Improvements $250,000.00; Generator at Police Station $40,000.00; COI,
Contingency $10,000.00. The City Manager stated that he hoped the new generator would be
installed in the police station prior to January 1, 2000. He further stated that the old generator
could be used in another City building. All present had opportunity to speak and nothing
additional was filed in the office of the City Clerk.
Motion to Close CARRIED
Resolution Determining to Proceed with the Issuance of $2,500,000 General Obligation
Street Improvement Bonds and $300,000 General Obligation General Corporate Purpose
Bonds
DISCUSSION: None.
(VOTE: 5 - "AYES") ADOPTED
RESOLUTIONS:
1. Introduce Resolution of Necessity for the 1999 Residential Street Project, Hedge Street,
13th Street to 14th Street, Division I
DISCUSSION: The City Manager stated that the 1999 Residential Street Projects were streets
that a majority of the property owners have petitioned the City for upgrading. He stated that the
three Resolutions on the Resolution of Necessity needed to be introduced and tabled to the
August 16, 1999 City Council meeting which will allow time for the City Clerk to publish the
notice twice in the newspaper and send notice of the hearing to the affected property owners
according to the State Code. The Public Works Director stated that the 1999 Residential Street
Projects consisted of the following street projects: Hedge Street, 13th Street to 14th Street,
Division I; Steuben Street, Vogt Street to Grube Street, Division II; and Dehn Street, Le Sylvia
Drive to Bock Street, Division III. He stated that the Council would be holding public hearings
on the Resolution of Necessity and the plans and specifications at the August 16, 1999 City
Council meeting. He stated that bids would be opened September 8, 1999 with the projects being
awarded on September 20, 1999. He further stated that funding consisted of road use tax monies
and special assessment. All present had opportunity to speak and nothing additional was filed in
the office of the City Clerk.
2. Resolution Tabling Resolution of Necessity for the 1999 Residential Street Project,
Hedge Street, 13th Street to 14th Street, Division I
DISCUSSION: None.
(VOTE: 5 - "AYES") ADOPTED
3. Introduce Resolution of Necessity for the 1999 Residential Street Project, Steuben Street,
Vogt Street to Grube Street, Division II
DISCUSSION: None.
4. Resolution Tabling Resolution of Necessity for the 1999 Residential Street Project,
Steuben Street, Vogt Street to Grube Street, Division II
DISCUSSION: None.
(VOTE: 5 - "AYES") ADOPTED
5. Introduce Resolution of Necessity for the 1999 Residential Street Project, Dehn Street, Le
Sylvia Drive to Bock Street, Division III
DISCUSSION: None.
6. Resolution Tabling Resolution of Necessity for the 1999 Residential Street Project, Dehn
Street, Le Sylvia Drive to Bock Street, Division III
DISCUSSION: None.
(VOTE: 5 - "AYES") ADOPTED
7. Resolution Approving Final Plat for Ertzinger Subdivision
DISCUSSION: The City Planner stated that the Ertzinger Subdivision was a one lot subdivision located within the City's 2-mile jurisdiction for subdivision review. He stated that the petitioner has requested that his property be subdivided to allow the farmland around his existing home and accessory buildings to be sold to his neighbor. He stated that the petitoner plans to continue to farm and live on the remaining portion of the property. All present had opportunity to speak and nothing additional was filed in the office of the City Clerk.
(VOTE: 5 - "AYES") ADOPTED
8. Resolution Awarding Contract for the 1999 City Hall Windows and Doors Replacement
Project
DISCUSSION: The City Manager stated that the 1999 City Hall Windows and Doors Replacement Project consisted of replacing the windows on all three floors of City Hall and replacing the entrance doors for City Hall. He stated that the door on the east side of the building would be automatic which would be accessible to the disabled. He stated that the project would be awarded to Barngrover Glass Company in the total amount of $64,200.00. He stated that estimated cost of the project was $72,300.00. He stated that the project was part of the City's $250,000.00 bond issue for City Hall Improvements. Council Member Thomas stated that when the Council was interviewing candidates for City Manager one of the candidates thought City Hall looked rundown. He stated that the project was much needed and it was time City Hall got updated. Mayor Scott stated that when he first came on the Council he had a tour of the City buildings and he was appalled when he saw how many of the City buildings were in bad condition. He stated that since he came on Council the City has remodeled Memorial Auditorium, built new Fire Station, plans are in the works for a new Public Works building and now plans are also in the works to update City Hall. Council Member Henry stated that it was nice to see that both bidders on the project were local companies. All present had opportunity to speak and nothing additional was filed in the office of the City Clerk.
(VOTE: 5 - "AYES") ADOPTED
9. Resolution Approving Agreement with Midwest Property Group LTD Relating to the
Redevelopment of Property Located at the Southeast Corner of Roosevelt Avenue and
Agency Street
DISCUSSION: The City Manager stated that Midwest Property Group LTD was acquiring properties on the southwest corner of Roosevelt and Agency for the purpose of demolishing the existing properties and constructing a new Walgreen's store. He stated that the area has already been rezoned. He stated that in preliminary reviews of Midwest's proposal, City staff was concerned that the driveway entrance into Walgreens would be too close to the main intersection (not any closer than the K-Mart entrance), which required Midwest Property Group to purchase land from Heartland Management thus adding an additional expense for Walgreens to complete their proposed project. The Finance Director stated that it was important to remember that in 1979 the proposed area was declared an urban renewal area for the purpose of clearing the slum area. He stated that acquisition and clearance of the properties on the site would be consistent with the Flint Hills Urban Renewal Plan adopted in 1979. He stated that provision of assistance to further this long time goal of the City would also be consistent with the plan. He stated that the City would provide $175,000.00 toward acquisition and demolition of the property to be repaid through incremental property taxes. He stated that in exchange Midwest agrees to the minimum assessed valuation on the property to be $1,000,000.00 with a ten-year payoff. He stated that the property and building was currently assessed at $400,000.00 and the new incremental increase will be $600,000.00. He further stated that by Midwest agreeing to the $1,000,000.00 property tax assessment, they will be paying a higher property tax and clear the area of slum and blight meeting Urban Renewal goals. Council Member Edwards stated that the value generated after the ten years would definitely increase revenue. Mayor Scott stated that he received an e-mail from a resident opposing the TIF stating that it was for low/moderate housing development. He stated that about a year ago a development group wanted to convert the housing because of an 80% vacancy rate. He stated that the proposed project was a win-win situation for the City and the developer. Council Member Thomas stated that the proposed drawing of the new Walgreens building was beautiful. He stated that construction of the project would provide for contracting jobs as well as jobs for those working in the store. Council Member Henry stated that concerning TIF financing the proposed project would benefit the college, the school district, the City and the County. Council Member Edwards stated that he was not big on TIF but would vote in favor due to overall benefits in taxes, jobs and revenue. All present had opportunity to speak and nothing additional was filed in the office of the City Clerk.
(VOTE: 5 - "AYES") ADOPTED
COMMENTS FROM AUDIENCE: None.
Adjournment: 7:52 p.m. Approved: August 2, 1999
Kathleen P. Salisbury Timothy E. Scott
City Clerk, CMC Mayor
(See tapes on file in the office of the City Clerk for complete discussion and documentation.)
ITEM I.
Consent Agenda
FINANCES AND MISCELLANEOUS
Minutes of Previous Meetings
Payroll and City Claims
Resolution Approving Final Acceptance and Release of Retention Monies for the 1998 Winegard
Drive and Cottonwood Street Reconstruction
BEER, LIQUOR, WINE, CIGARETTES, REFUNDS, OR TRANSFERS
REPORTS AND BONDS
RESOLUTIONS:
1. Preliminary Resolution for the 1999 Residential Street Project, Hedge Street, 13th Street
to 14th Street, Division I
2. Resolution Ordering Notice to Waterworks Board of Trustees, Utility Companies and
Property Owners to Make, Repair, or Relocate Any Water or Other Utility Connections
for the 1999 Residential Street Project, Hedge Street, 13th Street to 14th Street, Division I
3. Resolution Determining the Valuation of Each Lot for the Special Assessment of the
1999 Residential Street Project, Hedge Street, 13th Street to 14th Street, Division I
4. Resolution Adopting the Schedule and Estimated Cost for the Special Assessment of the
1999 Residential Street Project, Hedge Street, 13th Street to 14th Street, Division I
5. Preliminary Resolution for the 1999 Residential Street Project, Steuben Street, Vogt
Street to Grube Street, Division II
6. Resolution Ordering Notice to Waterworks Board of Trustees, Utility Companies and
Property Owners to Make, Repair, or Relocate Any Water or Other Utility Connections
for the 1999 Residential Street Project, Steuben Street, Vogt Street to Grube Street,
Division II
7. Resolution Determining the Valuation of Each Lot for the Special Assessment of the
1999 Residential Street Project, Steuben Street, Vogt Street to Grube Street, Division II
8. Resolution Adopting the Schedule and Estimated Cost for the Special Assessment of the
1999 Residential Street Project, Steuben Street, Vogt Street to Grube Street, Division II
9. Preliminary Resolution for the 1999 Residential Street Project, Dehn Street, Le Sylvia
Drive to Bock Street, Division III
10. Resolution Ordering Notice to Waterworks Board of Trustees, Utility Companies and
Property Owners to Make, Repair, or Relocate Any Water or Other Utility Connections
for the 1999 Residential Street Project, Dehn Street, Le Sylvia Drive to Bock Street,
Division III
11. Resolution Determining the Valuation of Each Lot for the Special Assessment of the
1999 Residential Street Project, Dehn Street, Le Sylvia Drive to Bock Street, Division III
12. Resolution Adopting the Schedule and Estimated Cost for the Special Assessment of the
1999 Residential Street Project, Dehn Street, Le Sylvia Drive to Bock Street, Division III
13. Resolution Awarding Contract for the 1999 ACC Overlay Project
SET DATE FOR PUBLIC HEARING: August 16, 1999
1. Consideration of Plans and Specifications for the 1999 Residential Street Projects,
Divisions I to III
APPOINTMENTS:
Flint Hills Golf Course Advisory Committee: Tom Lambert